Job Opportunities

• Part-Time Art Handler

  Los Angeles

  Responsibilities: 

  As a Part-Time Art Handler at Blum and Poe LA, your responsibilities will include, but may not be limited to, the following:

  • Assist with the movement and installation of artworks throughout our gallery, viewing, and storage spaces
  • Assist with organization and tracking of inventory in our warehouses
  • Assist with receiving and releasing artworks and loading/off-loading trucks
  • Assist with local collections and deliveries
  • Prepare and properly pack artworks for transport and storage
  • Prepare spaces for client viewings and photography including painting, patching, and artwork installation 
  • Keep viewing spaces and warehouses clean, safe, and client-ready
  • Assist with special events and local offsite exhibitions and fairs
  • Attend weekly staff meetings

  
  Requirements: 

  • Minimum 2 years of experience working for an art gallery, museum, or shipping company 
  • Knowledge and application of art handling best practices
  • Must be a positive and supportive team player, able to address new challenges
  • Ability to take initiative, multitask, and work graciously in a fast-paced environment
  • Detail-oriented and extremely well organized
  • Strong communication skills
  • A proficient knowledge of fine art logistics including installation, packing, shipping, and storage
  • The ability to safely lift 50 lbs, as well as the safe use of power tools, ladders, and warehouse equipment 
  • Clean driving record holding a current CA driver’s license
  • Background in carpentry/construction preferred
  • Experience operating warehouse equipment - forklifts, stackers, pallet jacks preferred
  • Experience driving a box truck preferred

  
  Benefits: 
  

  • Paid sick time accrued at a rate of 1 hour of sick time for every 30 hours worked. Employees may use up to 48 hours annually and accrue up to 72 hours
  • Paid family leave
  • Participation in a 401k retirement plan
  • Staff discounts on gallery publications, merchandise, and select artworks
  • Weekly Onsite Yoga on Thursdays

  
  To apply please submit your resume, cover letter, and 3 professional references to jobs@blumandpoe.com. 
  
  This is a part-time position. Hourly rate is commensurate with experience. Only serious and qualified candidates will be considered. We will be following up with requests for interviews in the coming weeks in order to fill this position as soon as possible.

• Executive Assistant

  Los Angeles

  Blum & Poe Los Angeles seeks a full-time Executive Assistant with at least 2 years of relevant experience to begin immediately. The ideal candidate must be detail-oriented, have strong organizational and multitasking skills, ability to meet deadlines, a thorough working knowledge of contemporary art, excellent written verbal communication skills, poise and discretion, and be able to work well in a dynamic, multi-location environment. 
  
  

  Sales Assistance:

  • Assist with management of the Principal’s and Director/Executive Liaison’s sales, including but not limited to:
  • --  Sales correspondence
  • --  Generate PDFs and send offers as directed
  • --  Assist with viewings as needed
  • --  Respond to sales inquiries in a timely manner
  • --  Follow up on post-sales procedures for invoices, shipping, and communicating with clients as needed
  • Under Director/Executive Liaison’s supervision, conduct extensive research and generate proposals and/or presentations for projects and clients, work with the Communications and Logistics department to obtain images, provenance, press packets and all other relevant documentation for offers
  • Compile market research for primary and secondary works
  • Liaise with clients, artists, curators, and provide support as directed for the Principal and Director/Executive Liaison (including but not limited to: consignment agreements, shipping and installation schedules alongside the Logistics team, offers, invoices, payments alongside the Finance team)
  • Develop and retain an in-depth knowledge of gallery artists’ practices and biographies, as well as the private and public collections that own their work, through constant research
  • Keep informed of contemporary art world happenings
  • Provide assistance to the Registrar and Director/Executive Liaison in oversight of the Principal’s private art collection
  • Work alongside Director/Executive Liaison for daily tasks and long-term projects on behalf of the Principal
  • Assist the Principal and Director/Executive Liaison with creating production timelines and tracking progress specific to their artists alongside the Production Coordinator
  • Assist the Principal and Director/Executive Liaison with exhibition planning specific to their artists
  • Respond to the Principal’s and Executive Liaison/Director’s artists and artist studio needs and relevant external contacts when prompted
  • Research, maintain and update the team with artist updates from the Principal’s and Director/Executive Liaison’s artists
  • Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
  • Assist the Principal and Director/Executive Liaison with additional responsibilities as required

  
  Client Management and Development Assistance:
  

  • Recognize and acknowledge the individual names and faces of museum curators, collectors, critics, and writers, and inform the appropriate Director upon their arrival
  • Manage and organize the Principal’s contacts and their interests within gallery Rolodex; keep contact records updated and accurate in ArtBase
  • Provide timely and detailed reports on noteworthy gallery visitors
  • Compile and maintain client files pertaining to ongoing interest in the gallery’s program
  • Greet clients as needed and offer them a drink, make coffee, espresso, etc.

  
  Travel Assistance:

  • With guidance from Director/Executive Liaison, arrange travel and accommodations for the Principal
  • Deliver travel itineraries, including all confirmations and appointments, as well as exhibitions and points of interest
  • Arrange travel for the Principal and Executive Liaison/Director’s artists and studio personnel for gallery-related events alongside the Gallery Administrator 

  
  Scheduling:

  • Communicate important dates, events and other general obligations via reminders to the Principal
  • Relay the Principal’s schedule to gallery staff and add to the main calendar
  • Schedule and manage appointments, meetings, conference calls, the Principal’s calendar as needed
  • Schedule private viewings for the Principal with clients, consultants, curators and coordinate installation with the Registrars and Director of Operations 

  
  General Administrative:

  • Provide administrative support including mail, invitations, bills, invoices
  • Assist with clients and other gallery guests (walk-ins, appointments, etc.)
  • Maintain front-of-house appearances including exhibition materials at the front desk and guest sign-in book alongside the Gallery Administrator
  • Help maintain gallery organization, filing documents, and general paperwork on behalf of the Principal
  • Sort mail; arrange and accommodate general small incoming and outgoing shipments, as needed on behalf of the Principal
  • Ensure Principal’s office is presentable every morning and throughout the day
  • Handle incoming phone, voicemail, and guest messages for the Principal ensuring all messages are delivered in a timely fashion
  • Assist the Principal and Director/Executive Liaison with all administrative needs, including scheduling, correspondence and communication management, research, data entry, gifts, and errands
  • Fulfill monthly expense reporting for the Principal and Director/Executive Liaison, organize receipts, submit T&E reports to accounting, and provide thorough explanations whenever needed
  • Work with gallery events team to create and manage guest lists for exhibitions/dinners, seating arrangements and support as needed 

  
  Errands/Miscellaneous:

  • Execute any personal errands, tasks, etc. in a timely manner
  • Execute any and all tasks associated with special projects
  • Arrange daily meals and lunches for the Principal and clients/guests 

  
  Requirements:

  • Proficiency in Microsoft Office Suite
  • Knowledge of Artbase
  • Self motivated, trustworthy and responsible
  • Reliable transportation and insurable driving record
  • Bachelor’s degree in Art History, Communications, or related field
  • Candidate must be extremely organized, detail oriented and possess exceptional communication and interpersonal skills
  • Ideal candidate is bilingual in Japanese 
  • Multitasking is expected, and basic and complex tasks should be attended to with equal diligence and attention
  • Ideal candidate is open-minded and able to work well in a fast paced, high-pressure environment, as well as independently and efficiently on their own
  • Competence to work well under pressure and meet deadlines
  • Prior experience working in a contemporary art gallery, museum, or artist’s studio for a minimum of two years is strongly preferred
  • Thorough working knowledge of contemporary art
  • A flexible schedule, with availability to work additional hours as needed 

  
  Benefits:
  

  • Monthly premiums for PPO, HMO or PPO + HSA plan medical insurance options (100% employer sponsored, at no cost to employee)
  • Monthly premiums for Vision insurance (100% employer sponsored, at no cost to employee)
  • Voluntary Dental Insurance (offered to employees with pre-tax deduction from payroll)
  • Monthly premiums for Life Insurance (100% employer sponsored, at no cost to employee)
  • Paid vacation days (2 weeks annually, prorated during first year based on start date)
  • Paid sick time (6 days frontloaded annually, prorated during first year of employment based on start date)
  • Paid holidays (major holidays including two weeks at end of year)
  • Paid gallery closures (days vary per year based on exhibition schedules)
  • Paid family leave
  • Participation in a 401k retirement plan
  • Staff discounts on gallery publications, merchandise, and select artworks
  • Weekly Onsite Yoga on Thursdays

  
  To apply please submit your resume, a brief cover letter, and 3 professional references to jobs@blumandpoe.com. 
  
  The position is full-time, 5 days per week, Tuesday–Saturday, with some evening, weekend and potential travel commitments. Accessibility and availability across multiple time zones will be required. Salary is commensurate with experience and includes excellent benefits and paid time off. The salary range for this position is 55k–65k. Only serious and qualified candidates will be considered. We will be following up with requests for interviews in the coming weeks in order to fill this position as soon as possible.

• Media Coordinator

  Los Angeles
  Responsibilities:
  

  • Manage and coordinate all image needs: photography and videography globally, including single work images, gallery exhibitions, art fairs, bookstore, and special projects, with careful consideration of expectations and deadlines from initial request to final upload of completed assets.
  • Monitor, schedule and manage incoming requests via local ticketing systems on a daily basis. Coordinate timelines and logistics with in-house Photographers, Media Assistant, contracted Photographers, Operations team, Art Handlers, Registrars, Artist Studios and other relevant team members to ensure timely fulfillment of inbound requests.
  • Schedule and manage contracted Photographers and/or Videographers to manage the workload.
  • Collaborate and liaise with external Photographers, videographers and others vendors as needed.
  • Liaise with relevant parties to confirm necessary approvals, establish shoot requirement details, and communicate project updates and developments where needed.
  • Compile shot lists and distribute the run of show specifications to relevant staff members and teams ahead of scheduled photo shoots.
  • Oversee scheduled photo shoots, by delegating supervision or ensuring themself all works are photographed.
  • Maintain close collaboration and support to in-house Photographers.
  • Ensure gallery protocols and in-house standards are upheld at all times which includes but not limited to: efficient photo-request and approval workflow, quality control, adhere to our photography guidelines, and maintain and oversee accuracy of all metadata, labeling/filing of completed assets in server and database.
  • Maintain and oversee the upkeep of the gallery’s digital image archive.
  • Process all media invoices in accordance to project-based budgets and prior expense approvals.
  • Manage Sales PDF deadlines and all related aspects alongside the Content Manager and oversee preparation of pages in collaboration with the Media Assistant and Photographer.
  • Coordinate and oversee media for onsite and offsite public programs - sound, photo and video, in coordination with the Communications Director, Facilities and Events Coordinator and in-house or external Photographers and Videographers.

  
  Requirements:
  

  • Bachelor of Arts degree with a minimum 2-4 years experience working in a project management or photography role at a gallery, museum, or comparable arts organization preferred.
  • Working knowledge of Adobe Creative Suite, specifically Photoshop, Lightroom and Premiere
  • Knowledge of photography and photo shoot workflows.
  • Experience shooting and editing single work and exhibition images required.
  • Flexible and interested in learning new processes, systems, programs.
  • Knowledge and continued interest in contemporary art and art history.
  • Experience communicating and working with artists/artists’ studios preferred.
  • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
  • High attention to detail, exceptional organizational skills, and ability to implement and manage multiple projects and timelines, and large volume of email correspondence.
  • Flexible and adaptable; able to shift priorities with urgency if necessary.
  • Experience using an inventory database program such as ArtBase preferred.
  • Experience with project management tools such as Monday.com preferred.
  • Works well with others and is experienced in managing a team.
  • Excellent written and verbal communication skills.
  • Proficiency with Mac OS and Microsoft Office.
  • Use of a personal vehicle for work will be required.

  
  Benefits:
  

  • Monthly premiums for PPO, HMO or PPO + HSA plan medical insurance options (100% employer sponsored, at no cost to employee)
  • Monthly premiums for Vision insurance (100% employer sponsored, at no cost to employee)
  • Voluntary Dental Insurance (offered to employees with pre-tax deduction from payroll)
  • Monthly premiums for Life Insurance (100% employer sponsored, at no cost to employee)
  • Paid vacation days (2 weeks annually, prorated during first year based on start date)
  • Paid sick time (6 days frontloaded annually, prorated during first year of employment based on start date)
  • Paid holidays (major holidays including two weeks at end of year)
  • Paid gallery closures (days vary per year based on exhibition schedules)
  • Paid family leave
  • Participation in a 401k retirement plan
  • Staff discounts on gallery publications, merchandise, and select artworks
  • Weekly Onsite Yoga on Thursdays

  
  To apply please submit to jobs@blumandpoe.com: your resume, a brief cover letter, 3 professional references, as well as examples of past work such as a photography portfolio if possible, otherwise in detail note project management and experience with media.
  
  The position is full-time, 5 days per week, Monday–Friday. The applicant must be flexible and available outside of the designated days on an as needed basis. Salary is commensurate with experience and includes excellent benefits and paid time off. The salary range for this position is 65k–75k. Only serious and qualified candidates will be considered. We will be following up with requests for interviews in the coming weeks in order to fill this position as soon as possible.

• Gallery Administrator

  Los Angeles

  General Administration / Reception

  • Greet clients and other gallery guests (walk-ins, appointments, etc.)
  • Maintain front-of-house appearances including exhibition materials at the front desk and guest sign-in book
  • Offer clients a drink (coffee, espresso, etc.)
  • Handle all incoming phone, voicemail, and guest messages ensuring that all messages are notated and delivered to the appropriate parties
  • Execute thorough opening and closing procedures of gallery ensuring the highest levels of safety and security
  • Ensure the offices and kitchen are tidy and organized
  • Receive general vendors, part-time staff, security, and maintenance workers; communicate with gallery staff regarding arrivals
  • Sort mail; arrange and accommodate general small incoming and outgoing shipments
  • Oversee and monitor security camera feed throughout the day
  • Conduct routine administration and upkeep of general email inbox (info@blumandpoe.com); triage messages to the appropriate staff member (Sales Assistant handles sales inquiries)
  • Help maintain gallery organization, filing documents, and general paperwork
  • Input and update all contacts/business cards/phone inquiries/vendors into Rolodex
  • Maintain new additions to email distribution/mailing lists using the sign-in book at reception
  • Monitor and order general office supplies as needed including computers and other equipment, kitchen, and cleaning supplies, snacks
  • Coordinate flower orders for front desk, bookstore, and Principals as necessary
  • Add all birthdays, deadlines, staff travel, and vacation dates to the calendar
  • Generate and send out the Weekly Update to all staff
  • Manage and oversee gift-giving including staff/artist birthday gifts, holiday gifts, and gallery mailings
  • Assist with placing dinner reservations in Los Angeles and abroad
  • Take notes during staff meetings and send out meeting minutes each week
  • Oversee monthly paper shredding
  • Manage yoga classes at the gallery and inform relevant staff with updates

  
  Travel and Accommodations
  

  •  Arrange travel and accommodations for gallery staff/artists/guests
  • Deliver travel itineraries, including all confirmations and appointments, as well as offsite events and points of interest
  • Update and maintain global "travel guide" (hotels, restaurants, bars, museums, cultural hot-spots, etc.)

  
  Executive Assistance
  

  • Arrange and assist sending out packages for the Principals
  • Arrange travel and accommodations for the Principal
  • Manage the Principal’s calendar, appointments, and travel itinerary
  • Arrange daily lunches for the Principal and clients/guests
  • Assist with the Principal’s sales correspondence and sales pdf distribution
  • Fulfill monthly expense reporting for the Principal, organize receipts, submit T&E reports to bookkeeper(s), and provide thorough explanations whenever needed
  • Ensure the Principal’s office is presentable every morning and throughout the day

  
  Exhibition Assistance
  

  • Create and update QR codes for each exhibition and presentation
  • Coordinate lunches for installation crew in advance of exhibition turnover if needed
  • Update voicemail at the close and opening of each exhibition
  • Manage necessary signage and front-of-house closure procedures during install

  
  Bookstore
  

  • Process in-store book sales
  • Assist the Archivist and Research Assistant with wholesale orders and large book shipments

  
  Events
  

  • Organize, plan, and promote special events and all private dinners for the gallery's clients, artists, and art world professionals whether local, out-of-town, or abroad
  • Generate and maintain RSVP list for events and dinners, obtain approval from owners/directors
  • Maintain and update Artbase regarding new or changing data relevant to clients, VIPs, artists, press, media, and vendor contacts
  • Liaise with staff in designing event invitations (electronic or print), confirm all invite details with owners/directors, obtain editorial/proofreading approval
  • Track RSVPs through relevant systems and communicate changes daily to owners/directors
  • Assist the Facilities and Events Coordinator as needed

  
  Requirements
  

  • Bachelor’s degree in Art History, Studio Art, or related field
  • Knowledge of FileMaker Pro / Artbase, InDesign, Photoshop, and Microsoft Office Suite is preferred.
  • Self motivated, trustworthy and responsible
  • Candidate must be extremely organized, detail oriented and possess exceptional communication and interpersonal skills
  • Multitasking is expected, and basic and complex tasks should be attended to with equal diligence and attention
  • Ideal candidate is open-minded and able to work well in a fast paced, high-pressure environment, as well as independently and efficiently on their own
  • Prior experience working in a contemporary art gallery, museum, or artist’s studio for a minimum of one year is strongly preferred
  • Strong professional ethics, discretion, confidentiality, and sound judgment
  • Reliable transportation and insurable driving record

  
  Benefits
  

  • Monthly premiums for PPO, HMO or PPO + HSA plan medical insurance options (100% employer sponsored, at no cost to employee)
  • Monthly premiums for Vision insurance (100% employer sponsored, at no cost to employee)
  • Voluntary Dental Insurance (offered to employees with pre-tax deduction from payroll)
  • Monthly premiums for Life Insurance (100% employer sponsored, at no cost to employee)
  • Paid vacation days (2 weeks annually, prorated during first year based on start date)
  • Paid sick time (6 days frontloaded annually, prorated during first year of employment based on start date)
  • Paid holidays (major holidays including two weeks at end of year)
  • Paid gallery closures (days vary per year based on exhibition schedules)
  • Paid family leave
  • Participation in a 401k retirement plan
  • Staff discounts on gallery publications, merchandise, and select artworks
  • Weekly Onsite Yoga on Thursdays

  
  To apply please submit your resume, a brief cover letter, and 3 professional references to jobs@blumandpoe.com.
  
  The position is full-time, 5 days per week, Tuesday–Saturday. The applicant must be flexible and available outside of the designated days on an as needed basis. Accessibility and availability across multiple time zones will be required. Salary is commensurate with experience and includes excellent benefits and paid time off. The salary range for this position is 45k–55k. Only serious and qualified candidates will be considered. We will be following up with requests for interviews in the coming weeks in order to fill this position as soon as possible.